7/17/2025

Planning an event

How to successfully plan an event that creates impact

Look, we’ll be honest: all of us at Unmute You are foodies. So, if you were to invite us to an event, we’d probably show up for the appetisers alone. However, if you want to host an event that leaves a more lasting impression, it should be about more than just gathering people for fun and food. While those things are important enough (and certainly enjoyable), a thoughtfully organised event can actually serve as one of the most influential marketing tools. Read along to find out why!

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Why organising an event is a great idea

When it comes to your marketing purposes events can be interesting for a great number of things. For instance, they’re an excellent way to:

Increase the visibility of your company or product

You should showcase who you are and what you do in a dynamic and engaging manner. Get people talking to – and about – you. Be it through a keynote from one of your colleagues, a demo of your product or a simple presentation to introduce yourself: grab that spotlight!

Create strong connections with your target audience

Meeting the people you want to reach in person is a fantastic way to gain their trust and strengthen your relationships. In fact, get to know them even better, so you can anticipate their needs moving forward. This is the time to find out what they wish to hear or read from you both on- and offline.

Position your brand as an industry leader

You’re building the perfect opportunity to share valuable insights and establish your expertise. In fact, hosting events allows you to connect directly with other industry professionals and secretly compare your expertise. Why don't you invite other dynamic speakers to create a community with your brand in the lead? Opportunities aplenty!

People at an event

Things to keep in mind when planning an event

As you may have gathered, meticulous planning is of the essence here. What else should you be mindful of? Before diving into logistics and frantically searching for the catering partner of your dreams, consider these key aspects to make sure your event will be memorable for all the right reasons:

1. Remember who you're doing it for

Who is your target audience and what’s the goal you’re trying to achieve? Whether you’re striving for brand awareness, looking to expand your network, or hoping to generate some leads, align your event with the needs and expectations of your guests. Think about what you want them to be thinking about as they’re heading home. It’s all in the details. For instance, if you know that 80% of your audience is into sustainability, accommodate them. Provide ecological gadgets, vegan dinner alternatives, and so on. They’ll appreciate it, trust us.

2. It’s not a birthday party

Take the time to pick an appropriate venue and to choose your moment carefully. Timing is everything. When is your audience most likely to attend? Choose a location that fits with your identity and values to establish a cohesive experience. It's no use to opt for a corporate vibe or ‘gala chic’-dress code if your company culture is everything but, if you catch our drift.

3. Consistent branding is always essential

It's not just the venue that tells people who you are. Consider your invitations, decorations, activities, and merchandise. Double-check that your brand identity is consistently reflected throughout, rather than scattered haphazardly. Not only will you avoid confusion, but you will definitely enhance people’s enthusiasm and experience.

4. Don’t forget to follow up

It would be a shame if you let your event be a one-off occurrence. Maximise its impact by reconnecting with your attendees afterwards. Analyse the insights gained in order to nurture relationships and to uncover new ways to make an impression on your guests.

We’re absolutely confident that if you keep all of these elements in mind, you’ll have organised the event of the year – or even the century. People will be in awe of the lasting impact you’ve made on them, and you’ll have achieved far more than just one of your marketing goals.

That only leaves one question, guys...

... Are we invited? We’re interested in more than just the food, promise.

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